Dictation software helps streamline documentation processes in many industries. But no matter how impressive these applications are, they are not perfect. There would be a time that they’ll record erroneous dictations. So to help you with this matter, here are some pointers to keep in mind when you’re chatting with a dictation app:
Organize Your Thoughts
You don’t have to spend hours creating an outline for messages that you want to communicate. Just make sure that you understand the main ideas of those messages before starting dictation. After all, it’s easier to talk about something when you organize your thoughts first.
TwinCitiesEMRConsulting.com always advises users of dictation or speech recognition software to enunciate properly. The software must hear the “d” or “t” sounds at the end of your sentences. Pro Tip: Pretend as if you’re reporting news so that you’ll be more aware that you need to enunciate every word you’ll say.
Talk Like You’re Writing
Generally, people talk in an informal, conversational language. However, speech recognition software will write down exactly what you say. So if you want to have formally written documents in your clinic or office, you’ll need to talk with a dictation app like you’re writing a text.
Avoid Filler Words
Editing filler words in the software is an additional work. So, try not to use words like “um”, “you know”, or “like” when dictating. If you forget what you were going to say, just hit the pause button on the dictation app.
Talk in Short Sentences
Many dictation apps can’t record long speeches in one go. Depending on their limit, some software may cut your sentences abruptly. To prevent this, try to speak in short sentences.
With these pointers in mind, you’ll be able to maximize the potential of your dictation software and prevent transcription errors. After all, you want to utilize these applications to save time in documenting, not to do additional editing work.